The Indiana State Archives Fee Structure was approved by the Oversight Committee on Public Records on 25 September 2024.
Document Reproduction
All photocopy requests must be approved by the archivist on duty. Not all materials will be suitable for reproduction due to condition or binding. On-site copy requests will be filled on the date requested if staffing permits. It may be necessary to deliver the copies after your visit.
Phone, camera, or flash drive use is allowed in the reading room, but only by permission from the archivist on duty.
Paper Photocopies
| Service | Price |
| On-Site Patron Copies | $0.50 a page |
| Full Service Copies | $5.00 for 10 pages, $0.75 for each additional page |
Copies of files that have been previously scanned will be charged at half the rate.
Digital Scans
| Service | Price |
|---|---|
| Image Scan Less than 400 ppi | $5.00 |
| Image Scan Greater than 400 ppi | $10.00 |
| Existing Digital Images | $1.00 |
Large Format Prints
| Large Format Print | Plain Paper | Matte Paper | Glossy Paper |
|---|---|---|---|
| Black and White | $3/ft. | $4/ft. | $5/ft. |
| Color | $6/ft. | $8/ft. | $10/ft. |
Microfilm Copies
| Service | Price |
|---|---|
| Duplicate Roll of Microfilm | $35.00 |
| Digitized Roll of Microfilm | $.10 per image, minimum $50 |
Research Fees
The State Archives' staff will answer specific questions relating to particular individuals and collections, but research for Indiana residents on any one request is limited to one hour. Additional research may be conducted if time and staffing permit, but requires payment of $15.00 per half an hour.
Out of state patrons are charged at the rate of $15.00 per half hour of research, with a minimum charge of $15.00.
The research fee covers the cost of the research and includes ten copies. Additional fees many apply. If no records are found, the research fee is still applicable.
A research fee may also be assessed for copying records that require significant processing, conservation, or redaction. Some records are not candidates for duplication due to their condition
Other Fees
Blank CDs
Blank CDs for digital reproductions can be purchased for $1.
Flash Drives
4 GB flash drives for digital reproductions can be purchased for $5.
Use Fees
The State Archives charges a Use Fee for the use of its images in publications, exhibits, or on websites. Please consult with an archivist. The use fee may be waived for non-commercial use.
Closed Institution Transcript
Certified transcripts from closed schools can be purchased for $15.
Certification Fee
The State Archives charges $5.00 to certify the authenticity of a copy or reproduction of Archives materials.
Electronic Record Index Fees
Electronic record index fees are $1.20 per individual electronic record index.
PaymentCompleted requests will be delivered after the receipt of payment. Payment can be made via card, cash, or check. Checks should be payable to the Indiana Archives and Records Administration (IARA). Do not mail payment until you have been instructed to do so. Some records are restricted according to state code and require authorization forms to be completed prior to payment and delivery.
An additional fee of $5 will be charged for shipping oversized materials.